Built for childcare operators
Everything you need to run your center.
All in one box.
Attendance, billing, staffing, family communication, transportation, compliance and more — together in one simple operating system for childcare.
Multi-center readyOne system across every location.
Previewed with sample dataProduct visuals reflect current CrayonBox workflows.
os.ccstaff.net
Friday, September 25
Good afternoon
ClassroomsCurrent view
Preschool A18 children · 3 staff
6:1Toddler 19 children · 2 staff
4.5:1Infants7 children · 2 staff
3.5:1Needs attentionSample
- Documents expiring3 records coming due
- Vouchers ending soon2 family accounts
- Past due4 accounts to review
One platform for the work that usually lives in five different systems.
AttendanceBillingStaffingFamiliesTransportationCompliance
The childcare operating system
One place for your whole operation.
CrayonBox connects the people, records and workflows that keep a childcare organization moving — without forcing staff to bounce between disconnected tools.
Know exactly who is in your building.
Fast classroom attendance, live headcounts and ratio visibility give teachers and administrators a shared view of the day.
- Photo-based classroom check-in and check-out
- Live classroom and center counts
- Enrollment and attendance history
- Administrative corrections with audit history
AttendancePreschool A
Signed out 4Signed in 18
AM
Avery M.Signed in · 8:07 AMJL
Jordan L.Signed in · 8:12 AMSK
Sam K.Signed in · 8:18 AMER
Emery R.Signed in · 8:21 AMNP
Noah P.Signed in · 8:33 AMCM
Casey M.Signed in · 8:41 AM2 selected
Current CrayonBox classroom-attendance workflow shown with fictional sample data.
Family billing without the spreadsheet gymnastics.
Keep household balances, child contracts, payments, statements and documents together in a single family workspace.
- Contract-based recurring billing
- Family ledgers and payment posting
- Statements and account aging
- Stripe payment links and card charges
Family AccountsMartinez Family
Child fileNotesDocumentsLogRatesLedger
DateMemoAmount
Sep 21Weekly Tuition · Child A$425.00
Sep 18Card Payment-$425.00
Sep 14Weekly Tuition · Child A$425.00
Primary payerOn file
Documents6
Saved card•••• 4242
Current CrayonBox family-account structure shown with fictional sample data.
Every tool has a place
Open the box. Run your center.
Use the modules you need today and keep growing without rebuilding your operation around another system.
Attendance & Ratios
Live classroom rosters, event-based attendance and clear ratio visibility for the office and classroom.
Family Accounts
Contracts, balances, ledger history, statements, documents and payments organized around the household.
Staff & Timeclock
Shared-tablet clock in/out, PTO tracking, payroll-ready reports and correction history.
Transportation
Route planning, driver run sheets and live fleet visibility using the same child and guardian records.
Family Communication
Send one-way SMS and email, document sends on the family log and keep communication tied to the record.
Compliance & Documents
Immunizations, expiring documents, subsidy notices, forms and audit trails without paper chasing.
Multi-Center Operations
Centers, classrooms, children and staff are configuration — not hard-coded limits.
Reports & History
Weekly roll calls, clock reports, account statements and preserved historical records across moves and archives.
Built differently
Software shaped by a real childcare operation.
CrayonBox wasn’t designed from a generic business template and adapted to childcare later. It grew out of the everyday problems that directors, teachers, drivers and office teams actually deal with.
Simple where it should be.Classroom staff get focused workflows instead of office complexity.
Powerful where it matters.Administrators get deep records, billing controls, audit history and multi-center visibility.
One source of truth.Children, guardians, staff, classrooms and centers are shared across the platform.
CrayonBoxGood afternoon
Current centerMain Campus
118Children
32Staff
One platform, the right view for everyone
Give each role exactly what it needs.
Fast attendance and classroom tools without exposing office-only information.
Center-level visibility, staffing, family records, compliance and corrections.
Billing, family accounts, reports, communications and company-wide oversight.
Focused route sheets and transportation workflows built for the road.
See what’s inside
Your center already has enough moving pieces.
Bring the operation together with CrayonBox.